Constantly working from a computer or laptop is great – it’s so convenient and allows you to access anything you need super quickly, however it also comes alongside an endless amount of distractions. Not only are there countless social media platforms to check, but then there’s that article you were sent that you want to read… which turns into thirty minutes of browsing through different blogs when you were supposed to be filling out a financial report. Here are some of the best ways to use your computer and phone to maximize your productivity:
1. Stay Focusd
This is an add-on through the Google Chrome webstore to help you stay focused while online. Through the app, you can create “allowed sites” lists, and block anything else for a given amount of time. There are other options that you can set to simply block your favorite blog, Facebook, or any other site you want to add to your “blocked sites” list. This is a great option if self-control is not your forte…
2. Rescue Time
This website is used to keep track of how much time you are spending on different projects or websites. Within this site, you can set goals for yourself about what you want to get done or how much time you wish to allocate on certain projects. The timer feature through Rescue Time will track how much time you spend on different tasks/sites so that you can see where you can improve or stay more focused. There is also a feature that will alert you if you have spent too much time on non-work sites.
Flow is a great collaborative tool to use when you’re working with a team of a few different people. It’s an easy way to delegate tasks, chat about projects, and see what everyone has on their plate. Flow makes it easy to upload attachments to show team members, and also conveniently emails you each time something happens in a project you are subscribed to.
Trello is a convenient list-builder because you can create multiple lists for yourself. Within a board, you can create different “cards” of items to stay on track. For example, you can create different lists for daily or weekly tasks, emails to respond to, etc. If you want to get even more organized, you can create multiple boards for different categories of projects. When you create an item to add to the list, you can put notes in the task for further details along with a due-date.
Yesware is an application you can download to work in conjunction with your Gmail account. This app is such a time saver, because you can create email templates to send and resend to multiple people. Within the template, you can create fields to later fill out (such as the recipient’s name, how you know them, something unique that you are referencing, etc.). This app also allows you to track the status of your email, including if someone read it or reopened it and if it was opened on desktop or mobile.